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National Association of Clery Compliance Officers and ProfessionalsNational Association of Clery Compliance Officers and Professionals

6th Annual NACCOP Conference

Pre-Con-July 23, 2019

Conference-July 24-26, 2019





The finalized agenda will be released in the Spring of 2019

Pre-Conference Workshops-July 23, 2019 (Additional Pre-Conference Sessions May Be Added)

Pre-Con #1 for Clery Compliance Officers—Constructing a Clery Compliant Annual Security and Fire Safety Report (ASFSR) (All-day: 8:30am-5:00pm)

Do you wonder if your Annual Security Report is in compliance? Do you hope you have met all 114+ required policy statements? Ever wish you had an expert to walk you through each policy statement to ensure yours meet the requirements set forth in the Clery Act, especially in light of VAWA? If so, this pre-conference workshop is for you!

This interactive one-day session will enable a limited number of attendees to focus on their specific Annual Security Report (ASR) and/or Annual Fire Safety Report (AFSR) while the instructors review policy statement requirements for these compliance documents. This will enable attendees to independently review the contents of their report(s) during the session to determine how their report(s) should be enhanced to achieve compliance. Attendees will receive instructions before the conference for how to identify the location of required policy statements in their report(s) prior to attending the session to maximize the workshop experience.

Pre-Con #2 for Clery Compliance Officers — Applying the Rules to Accurately Classify and Count Clery Crimes (8:30 am - 12:00 pm)

AN ADVANCED PRACTICAL APPLICATION SESSION designed for attendees that have at least 2 years of experience classifying and counting crimes for Clery Act statistical reporting purposes. This session includes a Case Review where attendees will participate in reviewing sample incident report narratives for complex cases to determine the correct classification and count for each report. Seating is limited, so sign up early!

Pre-Con #3 for Title IX Coordinators—Developing a Clery and VAWA Compliant Notices Letters for Title IX Complaints: A Workshop for Practitioners (9:00 am-11:30 am)

Recent guidance from the Office for Civil Rights advises schools that written notice must be provided to the respondent (the person who is alleged to have engaged in sex-based harassment) with enough specificity to respond to the allegations and lay out very particular items these “notice” documents must contain.  The Clery Act also mandates that written letters of notice be given to both the complainant and respondent and require these notice documents be provided at very specific times in the sexual misconduct intake, investigation and resolution process.  In light of these recommendations and requirements, this half-day session will teach attendees about how to construct notice documents that not only comply with Federal law and regulatory guidance, but also ensure due process protections for student and employee parties in sexual misconduct processes at institutions of higher education.

Pre-Con #4 for Clery Compliance Officers — A Primer on Developing Administrative Capability (1:30 pm-4:30 pm)

Institutions that participate in Title IV, HEA student financial aid programs must comply with the standards of administrative capability located at 34 C.F.R. § 668.16.  These standards implore institutions to develop and implement fully-compliant Clery Act and Drug-Free Schools and Communities Act programs that have adequate checks and balances in their system of internal controls. In this session, we will review the applicable standards of administrative capability and identify strategies for enhancing your institution’s administrative capability to comply with these foundational campus safety laws.

Pre-Con #5 for Clery Compliance Officers and Title IX Coordinators — Effectively Working with Communication and Public Relations Professionals on Campus Related to Ongoing Disclosures and Issues Surrounding Sexual Misconduct (1:30 pm - 4:30 pm)

Whoever said there is no such thing as bad press has never been involved in a Title IX incident on campus.  Join us for this three-hour session and learn about the importance of developing strong partnerships and processes between your Title IX Office, Campus Police/Public Safety Department, and your Communication team(s) to mitigate risk and non-compliance with the Clery Act.  At the end of this session, participants will understand how to develop their own communication protocols and strategies on communicating with various public constituencies (students, families, and the press).

Pre-Con #6 for Clery Compliance Officers—Recognizing, Assessing, and Responding To Bias-Related Incidents Under the Clery Act: An Interactive Workshop (1:30 pm-4:30 pm)

Reports of bias-related incidents are on the rise. Hate groups are actively recruiting college students.  Student activism continues to grow while free speech continues to be challenged.  In this complex environment marked by skepticism and sensitivity, how are you managing bias-related reports?  Is your institution properly assessing these reports for potential hate crime classification and/or ongoing disclosure purposes? Join us as we explore these issues through the use of case studies and group discussion.


Writing Timely Warning Notices and Analyzing Your Timely Warning Notice Policy and ASR Policy Statements

An ADVANCED TRACK  designed for attendees that want to enhance their knowledge and skills in developing Timely Warning Notice operating procedures and policies, policy statements for the Annual Security Report, and developing the contents of Timely Warning Notices.  This session will include scenarios for attendees to react to and opportunities to practically apply what is learned to the development of Timely Warning Notices and the policies/procedures surrounding their development and distribution.  The work that is completed in these three sessions will provide practitioners with an opportunity to use what they learn to analyze their institution’s Timely Warning Notice policy and the policy statements in their Annual Security Report to ensure they have addressed all required elements, as well as determining if those statements are consistent with their established policy.

(There is no additional charge to participate, but pre-registration is required ).  Conference attendees will have the option to pre-register for this track during the conference registration process.  Seating is limited, so sign up early!  The new advanced track will be approximately 3 hours long and will be held during three concurrent session time blocks the afternoon of July 24th.

Networking Event Crab Feast Dinner

Thursday, July 25th from 5:00pm to 9:00pm at Bo Brooks Restaurant on the Waterfront in Baltimore. Transportation will be provided. Join us for good company, beautiful views of the Chesapeake Bay, great food, and fabulous music. Conference attendees: $55.00 / *Guests: $75.00

Registration for this event is available during the Conference registration process. It will be listed as an option for you to select.

Already registered for the Conference and now want to register for the Networking Event Crab Feast Dinner?

Not a problem. Log in to your record at, click the online store on the left side menu and select “Conference 2019 Networking Event – Crab Feast Dinner” to register.

*Guests of conference attendees are welcome and MUST REGISTER SEPARATELY but SHOULD NOT create a record. You can register your guest by logging into your record at, selecting “GUEST Conference 2019 Networking Event – Crab Feast Dinner” in the online store and following the prompts.

Register early-spots fill quickly!

Early Registration (Discounted Pricing) Ends December 31st

Location: Baltimore, MD

Future Dates: 2020: July 14-17

NACCOP Conference/Pre-Conference Registration Cancellation Policy

Any registration cancellation postmarked or emailed more than 30 days prior to the first day of the conference/event will be refunded via check or system credit, minus a $75 processing fee.

Any registration cancellations postmarked or emailed less than 30 days prior to the first day of the event can be:

 A. Applied to the registration fees of a participant from the same institution at no additional cost. All substitutions must be made in writing and, for conference substitutions, accompanied by a completed Conference Registration.


B. An attendee can be given a credit to be applied to attend the annual conference or other event(s), minus a $75 processing fee. The credit must be used within 1 year of the conference start date that resulted in the credit being issued. Credits will be removed from the member’s account after 1 year. i.e. 365 days.

Any pre-conference workshop substitutions for a workshop of lesser value, postmarked or emailed less than 30 days prior to the day of the pre-conference workshops will be granted (if the desired session is not sold out), but the attendee will not receive a refund if there is a difference in cost between the two pre-conference sessions.

NO SHOW: Attendees who register and do not show up for the conference (they did not actually cancel) will be invoiced for the amount due and will be charged a $150 administrative fee. The balance of the payment will be applied to allow the registrant (or an alternate attendee from the institution) to attend the annual conference the following year.

No refunds will be given for issues or circumstances beyond our control such as manmade or natural disasters, weather, campus conditions, hosting facilities, parking, prepaid items, etc.

Late requests for refunds due to a family emergency will be considered on a case-by-case basis. The final decision on refunds rests with the Executive Director of NACCOP.